Latest HR Gigs

Position Summary : The incumbent in this position is responsible for overseeing the day to day operations of the institution’s retirement plans and initiatives, managing Carnegie’s organizational compliance program and workplace safety program. Develop and implement value-added HR programs and initiatives in areas of responsibility.   Essential Functions : The qualified candidate must be able to perform the essential functions of the position with or without reasonable accommodation. ⮚      Compliance ⮚      Develop, implement and oversee Carnegie’s compliance function, which includes enforcement of Federal, State, and Local Laws, OSHA, FLSA and LOA requirements, etc., while continually researching and improving company policies. Take lead on integration of compliance into Carnegie business processes. Serve as a knowledge center for all employees and provide training on HR Compliance Topics. ⮚      Review existing compliance policies for accuracy and draft and prepare updates for review on a regular basis. Interpret and communicate compliance policies, practices and activities using the most effective means of communication, e.g. email, HR website, webinars, in person, etc. ⮚      Recommend new HR policies, practices, postings or announcements, as necessary, for risk management and compliance with state, federal and local laws ⮚      Monitor government regulations and market trends regularly to ensure that programs are current, competitive, and compliant; update HR and departments on scheduled program changes as they occur and manage any change/update implementations; identify potential risks and improvements and brings to the attention of management. ⮚      Responsible for ensuring department managers and staff are compliant with communicating changes in government regulations and requirements such as the Sick and Safe Leave Act, Ban the Box and the D.C. Wage Theft Prevention Act (WTPA); along with providing Notice of Hire forms and answering any questions concerning the Act ⮚      Manage workplace posting requirements across the organization. Responsible for ordering and sending all required workplace notice posters. Coordinate with all departments to ensure postings, both on-line and in physical office locations, are current ate poster requirements. ⮚      Partner with 3rd party vendor to maintain and distribute Labor Law Posters as regulations change. Work with Business Managers to distribute communications regarding postings. ⮚      Reporting and Audit ⮚      Prepare annual reports to be filed in compliance with government reporting requirements, for various plans/programs, i.e., Life and Disability reconciliation report, J-1 report, OSHA, etc. ⮚      Responsible for oversight of the Retirement and Supplemental Retirement Plan audit ⮚      Prepare and submit data to TIAA for retirement plan non-discrimination testing; determine Highly Compensated employees on an annual basis, using gathered data to determine eligibility for Carnegie's 457(b) plan and benefit plan nondiscrimination testing ⮚      Coordinate the development of the U.S. Affirmative Action  Plan by ensuring data integrity and completion of information that is provided to outside counsel. Develop annual Affirmative Action program narrative reports, including supporting documents ⮚      Review bi-weekly Aetna medical insurance Time of Wire reports. ⮚      Workplace Safety and Worker’s Compensation ➢    Responsible for Carnegie’s Workplace Safety program. Plan, direct and implement organizational workplace safety program to ensure a safe, healthy and accident-free and regulatory compliant work environment across departments. Work with local departmental safety representative contacts to manage the program. ➢    Coordinate with Business Managers to plan, develop and implement training materials to train employees working in Carnegie labs on workplace safety, environmental policies, procedures, and administration. Conduct training as necessary to achieve and maintain compliance. ➢    Responsible for managing the Worker’s Compensation program for all employees, including but not limited to claims administration, performing job analysis, coordination of return to work, etc., Ensure OSHA reporting requirements are met and according to schedule. ➢    Engage leadership in the identification, development and implementation of safety and environmental goals which will positively impact and add value to the organization. ⮚      Rewards and Recognition Program ⮚      Manage company service award program. Regularly review and suggest creative changes by researching best practices and presenting opportunities that maximize technology and offer a superior experience for Carnegie employees. ⮚      Design, implement and maintain Carnegie’s employee accolades (recognition) and appreciation programs. Review and suggest creative changes to approaches, strategies and planning. Develop and maintain accounting records for reward activities. ⮚      Research and propose creative and engaging new events, experiences and opportunities for staff across the organization to reward for hard work and dedication. Coordinate and deliver effective program communications. ⮚      Retirement Plan Administration ➢    Responsible for managing Carnegie’s 403(b), 401(a) and 457(b) plans ensuring compliance with plan design, company policies and governance and internal controls. ➢    Monitors retirement program administration effectiveness; leads the design, delivery and monitoring of initiatives, processes and tools that enable the achievement of performance excellence in the design and delivery of employee benefits ➢    Manages the implementation of plan and administration changes in conjunction with executive leadership ➢    Develop and establish procedures for maintenance and compliance with ERISA, IRS and other regulatory agencies relating to the firm’s retirement programs; update procedures regularly. ➢    Providing oversight of employee vesting status and repurchase of the accounts of terminated, unvested and vested employees . ➢    Prepare and submit retirements and SRA contribution corrections to employee TIAA accounts ➢    Enroll retirees in Dayforce and develop and process retirement letters   ⮚      Employment Verification Administration ➢    Responsible for ensuring compliance with USCIS Form I-9 across the organization. This includes making sure forms are current and that required documentation is appropriate. Conduct regular I-9 compliance audits as recommended by USCIS. ➢    Serve as Institution’s E-Verify Corporate Administrator and HQ’s Program Administrator; complete DHS testing as required. ➢    Manage employment eligibility process for HQ employees, including coordinating the designation of program administrators to the E-verify account. Ensure you and administrators complete required testing to maintain access to the E-Verify system. ➢    JI Visa Program Management ➢    Manage Carnegie’s J-1 program. Serve as Designated Responsible Officer for the program, the DOS secured database and the Student & Exchange Visitor Information System (SEVIS), and maintain compliance with federal reporting requirements. ➢    Provide guidance and consultative support to managers and to J-1 visa holder employees on other compliance issues, and matters related to their status, including travel restrictions, insurance coverage, employment options for spouses, extensions of stay, and job changes; Provide guidance to managers on immigration matters related to their staff, including maintaining status, status changes, transfers and re-entry into the country. ➢    Monitor J-1 status. Develop effective communications for impacted employees outside of system generated notifications on a regular basis, to ensure understanding of changes as they relate to Carnegie; consult with the HR Director on potential impacts to Carnegie employees. ➢    General ⮚      Manage vendor relations for multiple benefit vendors, e.g., Guardian, TIAA, and Commuter Check, etc. for providing benefit plan details as required; review monthly invoices for accuracy. ⮚      Provide dedicated support with special projects, e.g., benefits fair, open enrollment, system upgrades etc. ⮚      Assist with new employee onboarding as needed. Serve as backup for HR Administrator. ➢    Coordinate information requests with outside agencies if/as needed ⮚      Other duties as assigned.   Minimum Qualifications: ⮚      Bachelor’s degree in Human Resources or 5-8 years equivalent Benefits Administration experience ⮚      Human Resources Certification preferred ⮚      Benefit plan administration experience; knowledge of benefit structures and applicable laws ⮚      Ability to travel occasionally and work in a multi-location environment