SUMMARY Under general supervision, performs a variety of responsible and complex technical and administrative duties relating to personnel functions and programs including in the areas of employment recruitment, workers compensation, employee relations, provides information and assistance to employees regarding human resource activities, processes, policies, procedures; prepares various correspondence and memoranda; coordinates activities related to area of assignment; and performs a variety of tasks requiring specialized knowledge related to area of assignment.
ESSENTIAL DUTIES AND RESPONSIBILITIES Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Perform a wide variety of responsible clerical, technical, administrative, and office support duties in support to the Natures' Bakery's Human Resources Department. Coordinate, maintain, and generate Human Resources-related files, upload and maintain electronic records (personnel files, search files). Audit HR documents such as new hire documents; check Human Resources authorization documents; ensure timely completion of I-9 documents. Forward resumes received for open positions to the appropriate manager in a timely manner (either electronically or hard copy). Maintain search documentation for search files. Input HR information accurately into the system, and other HRIS systems/databases as applicable. Answer phone and respond to inquiries; direct calls to appropriate individuals; take and relay messages; maintain communication. Orders and maintains office supplies and forms, checks inventories, and ensures accurate orders are received. Process department invoices for payment. Maintain general office management functions including mail, scheduling meetings, complete work orders, perform routine clerical/secretarial/receptionist functions such as typing, filing, photocopying, scanning, greeting visitors, etc. Plan and coordinate recruitments; prepare job announcements and advertisements; notify candidates of application/employment status. Prepare worker's compensation reports; assist worker's compensation adjuster and provide needed information to file claims. Research, compile and analyze data of special personnel projects and reports. Perform other duties or special projects as required or assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following list that follows is representative of the knowledge, skill and/or ability required:
Perform a variety of office support and clerical duties and activities of a general and specialized nature in support of the Human Resources Department. Provide technical human resources management services. Demonstrated proficiency in Microsoft office Suite (Word, Excel, Outlook, PowerPoint). Ability to perform multiple tasks with minimal supervision Must be dependable, detail-oriented, and strictly confidential. Individual must be able to multi-task in a fast paced, team focused, work environment. Exercise good judgment and maintaining critical and sensitive information, records, and reports
EDUCATION and/or EXPERIENCE
Associate degree (preferably in human resources) or equivalent experience; prefer at least one year of HR experience and 5 years as an administrative assistant Basic human resources functions and procedures. Mathematical principles Methods and techniques of proper phone etiquette Methods and techniques for record keeping and filing Knowledge of employment laws state and federal Experience with human resources information system is a plus.
Excellent spelling, grammar and punctuation. Strong communication and organizational skills, and ability to interact effectively with management and employees.
SUPERVISORY RESPONSIBILITY This position has no supervisory responsibilities.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The following lists physical demands an employee will perform on a regular basis: sitting, viewing a computer monitor, typing/keyboarding, reading, handwriting, talking and hearing, walking, standing, talking on the phone. Approximately 50% of time is spent sitting, while frequently required to walk, stand and bend. Must be able to talk and hear well. Good vision is imperative. The following lists physical demands and employee may perform on an occasional basis; lifting and average of 20lbs. crouch/heel/stoop/crawl and reach with hands and arms.
WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
POSITION TYPE/EXPECTED HOURS OF WORK This is a Full Time temporary position 40 hour per week, and it may require working additional hours depending on business need requirements.