Feb 01, 2021

Temporary Human Resources Assistant

  • Catholic Charities of the Archdiocese of Washington
  • Washington, DC, USA
Human Resources

Gig Description

COMPANY OVERVIEW: Catholic Charities is the social ministry outreach of the Archdiocese of Washington. We believe in strengthening the lives of all in need by giving help that empowers and hope that lasts. Catholic Charities works to create a world in which every person is cherished, regardless of individual limitations, and strengthened in the use of personal gifts in order to reach his or her full potential as a valued member of the community. We are looking for exceptional people who share our vision and values.

Inspiring Hope. Building Futures.

JOB SUMMARY: The Human Resources Assistant assists one or more functional areas within Human Resources department. The position provides administrative and clerical support to the HR management team, and assists with onboarding activities, new employee orientation, HR training activities, and special projects.

ESSENTIAL DUTIES and RESPONSIBILITIES:

  • Provide administrative and clerical support to the HR management team.
  • Compile, organize, update and maintain Agency personnel records and documentation in accordance with applicable laws and regulations and HR practices and procedures.
  • File documents in personnel file folders weekly to ensure filing is up-to-date. Complete the assembly of the personnel file folder with all required documents within 30 days of date of hire. Update employee files as necessary.
  • Process employee verification requests from internal customers and external agencies.
  • Provide authorized employee information from personnel records as requested by external agencies for file audits, employment security clearance, etc.
  • Serve as back up in the absence of an HR Assistant.
  • In coordination with HR Managers, initiate/process background checks and fingerprinting, and coordinate/schedule appointments for health assessment of new hires, current employees, consultants, and interns.
  • Ensure work authorization documents of all newly hired employees are accurately processed through E-Verify's web-based employment eligibility verification within three (3) days of hire. Follow-up on pending transactions and notify HR Manager of Tentative Non- Confirmations.
  • Meet with prospective new hires for completion of pre-employment documents prior to hire date.

EDUCATION and EXPERIENCE:

  • High school diploma or equivalent education.
  • One year of administrative support experience in human resources.

SKILLS and COMPETENCIES:

  • Ability to communicate effectively in written and oral form
  • Organizational skills
  • Attention to detail and record-keeping skills

#CB



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)Tracking.aspx?p37k3OJE8oYrVztDf9nM2gp